Most of the people I meet, baring a few, are so busy. And when asked about their busyness, they simple don't have an answer to their busyness. Meetings get rescheduled, you keep waiting beyond the scheduled time of meeting, last minute changes get incorporated, everyone is running around, on their toes; yet when you analyse the output, results, there's no change. The problems, pain points remain, the concerns get aggravated, there is no time for reflection, no nurturing time....The list is endless. Many a times when I ask this question to many busy people: What keeps you busy?, I get this reply: "I don't know. There are so many things. Everything seems important, urgent and I can't say No to anything. And despite of all these hours, I get nowhere. I mean problems remain, their forms are different. I am juggling with life, my hands are full." My next question to them is: "Do you want to be in this state or create something better?" The answer again is :"I have tried managing time. I have read every book on time management, the priority boxes, etc. but I land up in the same space every time.See it's simple, workload is increasing and hence I can't do anything about this." Well, I had been through this phase. I get this right away. But then I came across something that has served me and hence I would like to share with you all this tool that you can use to not just management time but integrate time into your life and thereby have a holistic life. At the end, your life is dear to you. You can't just let busyness dictate you.
I read a book recommended to me by my Coach. It's called The 80/20 Principle (The Secret to Achieving More with Less) by Richard Koch. While I was doing my MBA and later, I did come across the Pareto Principle. But, as usual never applied diligently till I felt the need to do so. I recommend you all to read this book. It has many things/tools to offer. The best thing that I liked about the book was about the 80/20 thinking. When we think 80/20, we produce 80/20 result. So, what is this 80/20? It simply says that 20% of our efforts, produce the 80% of our results. Our goal is to find out what are those 20% tasks, activities, work etc. that produces 80% of our desired results. Every time, we pick anything, it is important to think 80/20. Anything that you are doing in any aspect of your life: deeply fulfilling career, loving relationships, kids, your nurturing time etc., ask yourself: "What are the 20% activities that are helping me get 80% of positive results in these areas and how are they impacting my bigger commitment?" It is very important to ask yourself this question. Once you find out those 20% activities, all you need to do is keep putting more efforts & focus in those 20% so that you can optimize your output.
Once you adopt this thinking & action, you will find abundance of time not only for reflection & nourishment, but also your productivity & performance will increase. Do try out and share your experiences with me.
Here's another addition. I got to know about this from another Co-Coach. It's about setting conditions as follows:
Must Have’s are what must absolutely be part of your life. You will work actively to make sure they happen, they are your starting points.
Can’t Have’s/Won’t Do’s are your deal breakers. If these things are present, you’re out.
Nice to Have’s are the things that if you did get, you’d be grinning ear to ear, but you can live without them.
Will Accept’s are the things that you’d prefer not to deal with but will accept to get where you want to go.
As you make your list, be really mindful of what you put where, especially what you establish as Must Have’s and Can’t Have’s/Won’t Do’s. Your Must Have’s and Can’t Have’s become the starting point for designing your life, and the things you put in those quadrants have a tremendous amount of power to shape how you approach and experience the world.
As you do this, suddenly your life is by design. And that’s the true power of setting conditions & thinking 80/20.
Well, now you decide if reading this blog is a part of your 80/20 or not? :-)
Sending positive energies your way so that you all have a stress-free life, having it all.
Life & Organizational Development Coach